In a context where businesses increasingly need flexible and economical solutions, shared offices have become a superior choice compared to the traditional office model. Not only does it reduce the cost burden, shared offices also bring many outstanding benefits such as comfort, modern working environment and business networking opportunities. So what makes this trend increasingly popular? Please read the article below.
Define
What is a shared office?
Shared office is a workspace model designed for use by many individuals or businesses. Instead of renting an entire separate office, you can rent a seat, a small office, or use common facilities such as meeting rooms, pantry and internet. Shared offices often have lower costs, are flexible in terms of rental time, and are fully equipped to meet modern working needs. This is the ideal solution for start-ups, freelancers, or small businesses that want to save costs but still need a professional workspace.
What is a traditional office?
Traditional office is a workspace model in which a business rents or owns the entire office area. In this model, businesses are responsible for their own infrastructure, equipment, maintenance and operating costs. Traditional offices are often used by large-scale businesses that need privacy and complete control of the workspace. However, the disadvantages are high cost, lack of flexibility, and it takes a long time to prepare before being put into use.
Comparison between shared office and traditional office
Rental and operating costs
Shared office
Lower costs: Just pay for the space or seats used
No initial investment required: No additional payments for furniture, office equipment or maintenance costs.
Traditional office
Higher costs: Includes rent, furniture, electricity, water, internet and maintenance costs.
Fixed costs: Even if the space is not fully used, the business still has to pay for the entire rented area.
Utilities and services included
Shared office
Provides amenities such as meeting rooms, pantry, high-speed internet, printer, and reception services.
The service is optimized, helping users just focus on work.
Traditional office
Enterprises invest and manage all utilities and services themselves.
Requires careful preparation in terms of facilities, management personnel and maintenance.
Flexibility in scale and location
Shared office
High flexibility: Easily expand or contract your workspace according to your needs.
Diversity of locations: Can choose many central locations without long-term commitment.
Traditional office
Limited flexibility: Fixed workspace, difficult to change or expand in the short term.
Changing locations requires a lot of time and expense.
Environment and opportunities for community connection
Shared office
Open environment: A place where many different individuals and businesses gather, creating opportunities to cooperate and expand relationships.
Encourage creativity and dynamism thanks to diverse working spaces and rich communities.
Traditional office
Closed environment: Focuses mainly on the internal team, with few opportunities to connect with the outside community.
Suitable for businesses that need privacy or high security.
Outstanding benefits of renting a shared office.jpg)
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Reduce financial pressure
Shared offices help businesses save significantly on space rental, furniture, and operating costs. All necessary utilities such as internet, electricity, water, printer, meeting room, and reception services are included in the rental package. This is especially beneficial for start-ups, small businesses or freelancers who want to reduce their financial burden but still own a professional workspace.
Opportunity to connect and collaborate
The shared office environment brings together many businesses and individuals in different fields, creating a great opportunity to expand relationships and find potential partners. Working closely together not only encourages creativity but also opens up unexpected business collaboration opportunities.
Focus on business development
When renting a shared office, businesses do not need to worry about infrastructure management, maintenance or other additional costs. Instead, all resources and time can be focused on core activities such as customer outreach, product development, and market expansion.
Flexible adaptability
Shared offices offer flexibility in size and rental period. Businesses can easily adjust the working area or change locations to suit development needs without having to bear the burden of long-term commitment like in traditional offices.
Who is suitable for shared offices
Small businesses and startups
With limited financial resources, small businesses and startups often need an office solution that is both cost-effective and professional. Shared offices not only help optimize the budget but also provide modern facilities and a dynamic working environment, suitable for initial development needs.
Foreign businesses needing branches in Vietnam
Shared offices are an ideal choice for foreign companies wanting to set up branches or representative offices in Vietnam. Without having to invest too much in infrastructure, they can quickly start operating at a reasonable cost and in a convenient location in central areas.
Freelancers and creative businesses
Freelancers, creative groups or freelancers often look for professional workspaces where they can focus and connect with the community. Shared offices not only meet the necessary amenities but also bring inspiration to work from a diverse and dynamic environment.
Companies that want to expand but are not ready to commit long-term
With high flexibility, shared offices are suitable for businesses that are testing market expansion or setting up short-term project teams. They can easily adjust the size of the workspace or change locations without worrying about the costs and long-term commitments of traditional offices.
Factors to consider when choosing a shared office.jpg)
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Location and amenities
The location of a shared office plays an important role in the convenience of travel for employees, customers, and partners. Prioritize offices located in central areas or near major transportation routes. In addition, surrounding amenities such as parking lots, cafes, restaurants, and banks are also factors that need to be considered to meet daily work needs.
Infrastructure and equipment
Check infrastructure such as electricity, high-speed internet, air conditioning, elevators, and security. At the same time, office equipment such as desks, chairs, printers, meeting rooms, and pantry areas also need to be of guaranteed quality to bring a comfortable and effective working experience.
Costs and additional services
Carefully consider the rental price and services included in the rental package, such as management fees, maintenance, and utilities. Make sure there are no hidden costs during use. A shared office with reasonable prices and full service packages is often the best choice for businesses.
Appropriate design and space
The office design needs to match the working style and brand image of the business. A spacious, airy workspace, and taking advantage of natural light will contribute to improving work efficiency. At the same time, check the flexibility of the space to meet future expansion needs.
Contract policies and terms
Before signing a contract, you need to carefully read the terms of the rental period, usage regulations and refund policy. A shared office with flexible and transparent policies will help businesses adapt easily and feel secure throughout the usage process.
Shared offices are gradually becoming the leading trend in the office real estate market thanks to the flexibility, savings and convenience that this model brings. With outstanding benefits in terms of cost, connectivity, and adaptability, this is an ideal solution for small businesses, startups, freelancers, and companies that are expanding. Carefully consider factors such as location, amenities, costs, and contract policies to choose the right shared office, creating a solid foundation for the development and success of your business.
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